Have you ever given up looking for something on your computer and just said “I can’t find it…“?

I have and did for years.  However, about 3 years ago, I decided I had had enough and made my own system that works for me.

I had found a great free PDF online about a subject I was interested in.  No need for an email sign up, just read it and enjoy.  I downloaded, saved it somewhere and started reading.  My power cut and I spent about 3 hours trying to find the report or trying to remember where I got it from.  I couldn’t find it anywhere!

Everything I downloaded back then was saved all over the computer.  I had no organisation and I had been saving PDF’s, programs, ZIP files etc downloaded under a weird system of seller, website, type of product etc with it continually changing.

I often ended up saving the same document in 2 – 5 different places.  That used up space, took up time and was a waste.

I finally sat down and worked out what I needed:  

  • I didn’t care (most of the time) who the author was.  
  • I didn’t need to save it by what system I bought it from
  • I didn’t want to have it saved in too many places

I decided I really wanted to save everything by what the subject matter was.

If I wanted to find out what I had about Affiliate Selling or Mindset or Email Marketing, I just wanted to be able to find the articles that talked about that specific subject.  

If I bought a plugin or theme, I wanted it in the same place.  

Below is how I set up my computer filing system.  


I have a folder called Internet where reports, plugins, themes, zip file, PDF’s etc are all saved, so I can find them easily.  

I then broke it down into what they were about and everything is saved there.  I use my plugins and themes folder a lot, so I numbered them to keep them at the top.

I only have one exception and that’s Programs.  I keep all programs in my Download folder.  I know any program I have ever bought is always there. 

Now within a folder I can then add more folders if I want or need to.

This is what works for me and it has for over 3 years now.  I hope it gives you an idea of what you might need.

You have to set up your systems so they work for you.  If you remember names and who you bought it from,  set up your folders that way, if you remember the date you bought them on, set up folders that way.  Do what works for you!

What you do need to have is a system.  Make it something that will work for you and never again have to say I can’t find it.

Instead, you can remember that you always save your files “this way” so you can go and find whatever treasures (or trash) you got from the internet.  It also comes in handy when it’s time to delete files.  If it’s not for you, then you know where it is to get rid of it.

I duplicated this exact same system in my Dropbox and copied it over.  So I have access to this information wherever I am in the world.  

If you aren’t using Dropbox, I really recommend it.  You can get it here which is a link that will give me extra storage or just look up Dropbox.

When’s the last time you downloaded something and couldn’t find it?  I would love you to email me and let me know.

If you need a system, work out exactly what you need and make it, then stick with it.  I can’t imagine going back to the days where it could be saved anywhere.  

Do you have a system that works for you or are you now motivated to make a change?  Let me know in the comments below.


Tania Shipman